Using our Zoom Rooms

We have some exciting announcements today regarding our Aquarium collaboration and communication services!

Our conference rooms are now rolling with new Zoom Room technology to make your hybrid meetings, screen sharing, and video conferencing super simple! Here is a quick introduction to Zoom Rooms and the timeline for when they will be online.

Please stay tuned for more communication about this refresh, and take careful note of the Fine Print below.

Zoom Room meetings are as simple as 1-2-3

1. Schedule your (conference) Zoom Room in Outlook.
2. Go to the conference room at the time of your meeting.
3. Launch the Zoom Room with 1-touch. Remote participants can join from their computers.

What to expect in a Zoom Room:

You’ll see a ‘Neat bar’ below/atop the TV screen, a Zoom tablet, and instructions on the table.
You will NOT find HDMI cables, telephones, or other wiring to connect.
The Zoom Room experience is just like launching a meeting on your PC, but in this case, your meeting will take place on the big screen using the Neat bar for video and audio.
You can make a “phone call” (Zoom audio) using the Zoom tablet if you just want audio.
If you’re having an in-room meeting, you can still use the Zoom Room to wirelessly project your laptop screen onto the big screen for everyone to see.

What to do:

Schedule your Zoom meeting using Outlook as you normally would.
When you enter the room for your meeting, wake up the Zoom tablet
Your scheduled meeting will show up on the tablet. Tap on your meeting to launch the Zoom Room.
Any remote participants will join the meeting from their PC as usual.
Anyone in the conference room can also join the meeting from their laptop
Once you’re in the Zoom Room, screen sharing, video, and audio ‘just work’, as you’d expect.

Conference Room rollout:

Rooms that are now online and ready for hybrid meetings:

Conf Rm Zoom - 160 Mola
Conf Rm Zoom - 167 Exhibits
Conf Rm Zoom - 160 Aspen

Coming Soon with an early November ETA

Conf Rm - HH Video Suite 100C
Conf Rm - 160 Plover

3^rd Floor Admin room upgrades:

Conf Rm - Executive Office
Conf Rm - Corner Conference Rm
Conf Rm - David Avenue Conference Rm

And more Zoom Room-ready conference rooms will be coming in 2023!

The Fine Print

We will continue sending email updates as this work progresses, but you should also take note that conference rooms are going through a rebranding; name changes and Zoom capabilities will be announced as they’re complete.

If you had a meeting scheduled before the ZR was installed, you need to edit your meeting in Outlook; remove and re-add the room to enable the Zoom Room.

Reserving space in Robin doesn’t create a Zoom Room experience. You need to schedule in Outlook, which is also how you’ll need to invite your guests.